0‭27 694 8777‬ corlika@cloudkept.co.nz

Late last year I met with a client that had a little red book for his payroll records. You did not read that wrong, it is 2018 and he still had a little red book! He used the PAYE calculator provided by the IRD online, but he only used it for the first pay run and then put the staff wages on Automatic Payment with the bank.

He got my number off a friend of his, because he got stuck trying to work out Annual and Sick leave balances for his staff. I didn’t even ask after I saw that little red book….

He is very old school, technology is daunting, but he realised that he needs to find a better way, and you know what I always say, there is always a better way…

Flexitime was ideal for him, as his staff could load their timesheets remotely and I made extensive notes for him to check and approve these weekly before I processed his payroll and loaded the payments to his bank ready for him to authorise. No more Automatic Payments with a washup for hour variances here and there, all pays done in real time, 100% correctly. All staff now have an online kiosk login, where they can view their approved time and find their payslips weekly. They also have their leave balances showing correctly.

It didn’t take me long to get him comfortable with the new payroll system. By the end of this he was even ready to move away from his spreadsheets and work with me to get him set up on Xero as well!

Today, I have a brilliant client. His admin/payroll/accounts did give him some anxiety, and by walking him through the new systems at his own pace, with a lot of support along the way, he is now all “teched out” in the office and confident in the systems we have customised to his business.

Maybe you think it is time to review your current payroll processes, whether you have a little red book in the bottom drawer or are using spreadsheets. Whatever the case may be, please take a look at Flexitime. I have always been a big fan of Flexitime, and they have just gone from strength to strength and today they have a very comprehensive payroll solution. This along with a great support library and the friendliest payroll customer service around makes for a very competitive payroll solution.