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Why do I need a bookkeeper

Why do I need a bookkeeper

How much time are you spending taking care of the bookkeeping, raising invoices, calculating your GST returns, figuring out why you cannot get the accounts to balance, trying to figure out how much money is owed to you and how much you owe your suppliers? How many of your billable hours are you spending on these never-ending (but critical) tasks, and what else could you be doing with this precious time?

Your business started off small, you were able to easily juggle these tasks – invoices were sent out regularly (meaning cash in the bank), you knew how much you owed your suppliers because all the bills were loaded into a neat spreadsheet with the copies of the bills in your “Bills to Pay” file on the second shelf of your book case in the office.

But now you are growing, business is booming, sales are flowing in, life is great, right? Now you need to add payroll to the list of tasks to take care of, oh and PAYE due the 20th of every month. Your invoicing gets pushed out to weekends, you know, when the phones are quiet and you have time to catch up. That cool “Bills to Pay” file on the second shelf of your book case in your office has not been touched in weeks and you are not quite sure if you really want to know how much you owe because you are not sure what is due in – because you need to still catch up on that invoicing. You know the IRD sent you an email about some or other matter, but you are too anxious to go and look to see what it is that they need from you…

All of this is milling in the back of your mind as you are trying to get on with what you want to achieve in your business. You know that you need robust back office bookkeeping systems, but where do you start? If you do find someone, what will they think of the mess on your desk, the unbilled job cards sitting in the in tray, the scattered receipts and invoices lying all over the desk….

It does not have to come to this, there is an easier way, I promise, and it is not as daunting task as you may expect it to be.

Don’t ask me why, but I have a great passion to get that office sorted, to get your invoices out on time and get you set up with the robust systems you so desperately need to get a handle on your finances. I have worked with so many business owners over the past 10 years, and I understand how overwhelming this may seem, but it really does not have to be that way. We do not scoff at our clients when we see what they are struggling with in their business because we know how hard it can become. We love to help get things in order so you can have clear visibility on the finances and focus on what the business need from you to keep growing.

A good bookkeeper is a valuable asset to you and your business. They will always have your back and always be willing to help. We will work to streamline processes and iron out all the “kinks” you are experiencing, and provide all the support you need to get on with getting on in your business!

Don’t allow the accounts to create anxiety, it is never to late to find a great bookkeeper that will wave her magic wand and get that office humming along splendidly.

1971 called, it wants its payroll records back!

1971 called, it wants its payroll records back!

Late last year I met with a client that had a little red book for his payroll records. You did not read that wrong, it is 2018 and he still had a little red book! He used the PAYE calculator provided by the IRD online, but he only used it for the first pay run and then put the staff wages on Automatic Payment with the bank.

He got my number off a friend of his, because he got stuck trying to work out Annual and Sick leave balances for his staff. I didn’t even ask after I saw that little red book….

He is very old school, technology is daunting, but he realised that he needs to find a better way, and you know what I always say, there is always a better way…

Flexitime was ideal for him, as his staff could load their timesheets remotely and I made extensive notes for him to check and approve these weekly before I processed his payroll and loaded the payments to his bank ready for him to authorise. No more Automatic Payments with a washup for hour variances here and there, all pays done in real time, 100% correctly. All staff now have an online kiosk login, where they can view their approved time and find their payslips weekly. They also have their leave balances showing correctly.

It didn’t take me long to get him comfortable with the new payroll system. By the end of this he was even ready to move away from his spreadsheets and work with me to get him set up on Xero as well!

Today, I have a brilliant client. His admin/payroll/accounts did give him some anxiety, and by walking him through the new systems at his own pace, with a lot of support along the way, he is now all “teched out” in the office and confident in the systems we have customised to his business.

Maybe you think it is time to review your current payroll processes, whether you have a little red book in the bottom drawer or are using spreadsheets. Whatever the case may be, please take a look at Flexitime. I have always been a big fan of Flexitime, and they have just gone from strength to strength and today they have a very comprehensive payroll solution. This along with a great support library and the friendliest payroll customer service around makes for a very competitive payroll solution.